Whether you need an on the day coordinator or not depends on the complexity of your wedding and the amount of time and effort you are willing to commit to its set-up and execution. Here are some factors to consider when deciding whether to hire an on the day coordinator:

  1. Size and complexity of the event: If you are planning a wedding with many moving parts, an on the day coordinator can help ensure that everything runs smoothly and according to plan.
  2. The type of venue you’re having your wedding at: If it’s a DIY venue, there will be no in-house coordinator or team to help you with anything. This is where an on the day coordinator will be hugely beneficial to you.
  3. The amount of time you have available: Setting up on the morning of a wedding takes a lot of time and effort, and if you are already stretched thin, an on the day coordinator can help lighten the load and allow you to enjoy your event without worrying about the details, so you can have your hair and make up done whilst relaxing with your bridal party. 
  4. Your budget: Hiring an on the day coordinator will cost money, so weigh up the cost against whether you want to handover things to family or friends.

Ultimately, the decision of whether to hire an on the day coordinator is one that depends on your individual circumstances and needs. However, if you are looking for peace of mind and a stress-free event, an on the day coordinator can be a worthwhile investment.

What does an On the Day Coordinator do?


An On the Day Coordinator, also known as a Wedding Day Coordinator or Day of Coordinator, is a professional who works with couples to ensure that their wedding day runs smoothly and according to plan. They are responsible for managing the logistics of the day, including coordinating with wedding suppliers, ensuring that the wedding party is in the right place at the right time, and handling any issues that may arise.

On the day of the wedding, the Coordinator will typically arrive early to oversee the setup of the ceremony and reception sites, and to ensure that all wedding suppliers have arrived and are ready to begin. They will also be responsible for managing the wedding timeline, making sure that everything runs to schedule and that the couple is able to enjoy their day without any stress or worry.

Throughout the day, the Coordinator will be available to answer any questions or concerns that the couple or their guests may have, and will work closely with the couple to ensure that their vision for the day is realised.

An On the Day Coordinator plays a critical role in ensuring that a couple’s wedding day is a success, and will alleviate stress and anxiety for everyone involved.

How much does an On the Day Coordinator cost?


The cost of an On the Day Coordinator can vary depending on a number of factors, such as the location, the duration of the event, the size of the event, the specific services included in the package and the experience of the coordinator. 

Some coordinators may charge a flat fee, while others may charge an hourly rate. It is important to research different coordinators in your area, read reviews, and compare prices to find the best fit for your budget and needs.

See South Coast Weddings package here!

Can I ask a friend to coordinate my wedding day?

Yes, it’s an option to ask a friend to coordinate your wedding day, but there are a few things to consider before making that decision.

Firstly, it’s important to assess whether your friend has the necessary skills and experience to manage all the tasks involved in coordinating a wedding. Some of these include managing wedding suppliers, overseeing the setup of the venue, ensuring the ceremony and reception run smoothly, and troubleshooting any issues that may arise.

Secondly, it’s important to consider the relationship you have with your friend. Will they be able to remain objective and make decisions that are in the best interest of the wedding, even if it may not align with your personal preferences? Will they be able to handle any potential conflicts that may arise during the planning process?

Will your friend be happy working for a large part of the day and not relaxing with you and your guests?

If you feel confident that your friend is up for the task and has the necessary skills and experience, then it could be a great option to have someone you know and trust coordinating your special day. However, if you have any doubts or concerns, it may be better to hire a professional wedding coordinator to ensure everything runs smoothly and you can fully enjoy your wedding day.

What's the difference between a wedding coordinator and a wedding planner?

Wedding coordinators and wedding planners are two types of professionals who can help with the organisation and execution of a wedding, but they have different roles and responsibilities.

A wedding coordinator is primarily responsible for managing the logistics of the wedding day itself. They work to ensure that all the wedding suppliers are in place, that everything runs to schedule, and that any issues that arise are handled quickly and discreetly. They may also help with the setup and breakdown of the wedding, and may be present throughout the day to make sure everything goes smoothly.

A wedding planner, on the other hand, is typically involved in the planning of the wedding from the beginning. They work with the couple to create a vision for the wedding, and then help to bring that vision to life. They may assist with wedding supplier selection, budgeting, and design, and may be involved in every aspect of the wedding planning process. On the day of the wedding, they may also take on some of the responsibilities of a wedding coordinator to ensure that everything runs smoothly.

In short, a wedding coordinator is focused on the logistics of the wedding day itself, while a wedding planner is involved in the planning and execution of the entire event. Both can be valuable assets to couples who want to make sure their wedding is a success, and which one you choose will depend on your individual needs, preferences and budget.

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